Now Hiring: Virtual Assistant
Job Description:
Reports To: Executive Director
Location: Remote
Employment Type: Part-Time (10 hours/week)
Desired Start: January 6, 2025
Organization Overview
ArtWell is a nonprofit organization dedicated to fostering creativity, connection, and well-being through arts-based programs. We guide K-12 youth in cultivating resilience, self-expression, and confidence through artmaking.
Position Summary
ArtWell seeks a detail-oriented and proactive Virtual Assistant to provide administrative and operational support to our leadership and program teams. This role is essential in ensuring smooth communication, efficient workflows, and effective coordination of projects that advance our mission.
Key Responsibilities:
Administrative Support:
Manage schedules, appointments, and meetings for leadership staff.
Organize and maintain digital files, records, and databases.
Draft, proofread, and format correspondence, reports, and presentations.
Respond to general inquiries through email and website forms.
Donor Relations & Fundraising Support:
Assist with donor communication, including thank-you letters and email updates.
Support grant proposal preparation, submission, and follow-up processes.
Program Coordination:
Assist with scheduling and coordination of ArtWell workshops and events.
Monitor program emails and inquiries, ensuring timely responses.
Prepare materials and provide logistical support for virtual and in-person activities.
Other Duties:
Conduct research to support grant writing, program development, or strategic planning.
Participate in team meetings and provide general support as needed.
Qualifications:
Required
Strong organizational skills with attention to detail.
Excellent written and verbal communication abilities.
Proficiency with tools like Microsoft Office, Google Workspace, Zoom, and CRM
systems.
Preferred
Familiarity with nonprofit organizations, particularly in the arts or education sectors.
Experience with donor management systems (e.g., DonorPerfect, Bloomerang).
Knowledge of social media platforms and basic graphic design tools like Canva.
Key Attributes:
Passion for ArtWell’s mission to inspire creativity and foster community well-being.
High level of discretion and professionalism.
Proactive problem-solver with a collaborative mindset.
Hours & Compensation
This is a remote, flexible position. ArtWell’s working hours are 9:00a - 5:00 p.m. Compensation for this position is $25/hour.
To apply, send a cover letter and resume to Malia Gilbert Neal, Executive Director, at malia@theartwell.org
Equal Employment Opportunity
We believe a vibrant, healthy organization depends upon the ability of diverse, energetic and honest individuals to work harmoniously together and support one another individually and as a whole. Our employment policies support this belief and enforce compliance with laws requiring all employees to have equal employment opportunities.
It has been and will continue to be the policy of ArtWell to be fair and impartial in its relations with its employees and applicants for employment and to make employment-related decisions without regard to race, religion, color, national origin, age, gender, disability, sexual orientation or any other categories protected by federal, state, or local law. This policy applies to recruitment, hiring, training, promotion, and all other personnel actions and conditions of employment such as compensation, benefits, layoffs, reinstatements, training, tuition assistance, and disciplinary measures. Decisions regarding employment and promotion will be based solely upon valid job-related factors.